Summer 2019 is in full swing, and popular weekends are now limited!!! - July 19th Weekend only has 2 waterfront condo and 2 houses left so book soon!! Call us at 216-898-9951 to book. Make it a party! We supply the grills, you bring your barbecue goodies! Watch the Jeeps invade Put-in-Bay!

Policies

Vacation Rental Information

***If you find any information at this time to be inaccurate please contact us immediately***

Per your reservation request, a home, condo or villa has been placed on hold for you, but will not be confirmed until you return your rental deposit along with a signed copy of this Rental/Reservation Agreement.

The Owner of each privately owned home, condo or villa and its surrounding areas (collectively referred to as the “Property”) requires a signed Rental/Reservation Agreement (“Agreement”) from every renter.  Therefore, you must sign and return this Agreement within 72 hours in order for your reservation to be confirmed.  Failure to return the signed this Agreement will result in a release/cancellation of your reservation.

RENTAL/RESERVATION AGREEMENT

THIS MUST BE SIGNED AND RETURNED WITHIN 3 DAYS OF RECEIPT TO CONFIRM YOUR RESERVATION

House Rules

  1. NO OVERCROWDING! YOUR HOUSE/CONDO HAS A MAXIMUM OCCUPANCY.
  2. NO LOUD MUSIC and NO OUTDOOR SOUND SYSTEMS!
  3. BRING YOUR OWN SHEETS AND TOWELS (except Waterfront Condos & Peace&Quiet)!
  4. QUIET HOURS ARE BETWEEN 11PM and 10AM!
  5. NO EARLY CHECK-IN OR LATE CHECK-OUT IS ALLOWED!
  6. NO SMOKING INSIDE THE HOUSE/CONDO!

Payment Information

  • Your reservation request will not be confirmed until a deposit and this signed statement of agreement has been received by us, as Manager of the Property.
  • Your reservation deposit will be converted to a Security Deposit to secure your performance of all terms, conditions and obligations under this Agreement during your rental period (as explained below).
  • The total rental amount is due 45 days in advance of your stay.  When the final rental amount is received, another email will be sent which will include the combination to the home, check in and out instructions, the bed sizes, a map of the Island Club and instructions how to get to your home.  All major credit cards, checks and money orders are accepted.

Taxes - All rentals are subject to total 13.00% taxes and fees (sales, county and occupancy/resort).  This is factored into your total rental amount but is subject to change without notice.

Returned Checks - Any check returned for "insufficient funds" or "stopped payment" will not be resubmitted and will incur a fee of $35.00.  We will contact you and require that payment be received within 24 hours by credit card.

Cancellation Policy - All cancellations must be in writing.

  • If you cancel at least 90 days before your arrival date = all amounts paid will be refunded except $50.00.
  • If you cancel between 90 and 45 days before your arrival date = all amounts paid will be refunded except $100.00.
  • If you cancel less than 45 days before your arrival date = all amounts paid will be forfeited unless the home is re-booked, in which case you will be refunded the difference in the rental charges less the security deposit.
  • Manager reserves the right to cancel this Agreement for any reason, at any time, in which case you will receive a full refund of all amounts paid.
  • No refunds due to bad weather, missing the ferry or ferry not running. (we offer Travel protection plan)

Refunds

Your reservation and this signed Agreement binds you to the Property for a specific period of time. There should be no expectation of a refund or relocation because you are disappointed with the Property you have rented or because something associated with the Property is not working to your satisfaction.  Unlike a hotel, we cannot relocate you without specific authorization from the Owner of the Property.  Manager will make every effort to correct any problems that arise during your stay in a timely manner.   However, there will be no refunds for mechanical failure of nonessential items such as TVs, Internet, and grills.

Travel Protection Plan - You are a valued guest and we want to do everything possible to make your trip enjoyable and worry free.  CSA’s Vacation Rental Insurance Plan can provide insurance in the event of unexpected, unforeseeable circumstances that affect your travel plans (trip cancellation, delay and interruption, medical expenses etc).  Obtain more details at: www.vacationrentalinsurance.com/330CERT

It is your responsibility to make any and all travel arrangements to Put-in-Bay (South Bass Island).  You can make travel arrangements by going to www.millerferry.com and www.jet-express.com.

Checking In

Check-in time is at 4:00 P.M. Your entry code and directions to your property will be emailed to you when the final payment has been made. Please note that we cannot release any information to anyone other than you.  Prior to check-in, you agree to inspect the Property and to accept the same in its present “AS IS” condition, unless you notify the Manager (at 216-898-9951) of any defects within one (1) hour of check-in.

Bed linens and bath towels are only provided for New Waterfront Condos, Peace & Quiet and AIRBNB reservations only.  For all other properties, please bring your own sheets, pillow cases and bath towels with you.  If you prefer not to bring these items, they can be rented by calling (216) 898-9951.

What we do provide: Paper Towels, Toilet Paper, Garbage Bags, Dish Detergent and All Purpose Cleaner

Checking Out – Check-out is at 11:00 A.M.

Security Deposit.

  • If you do not fully comply with this Agreement, then your Security Deposit will be forfeited, and you will also be responsible for any damages or expenses in excess of the Security Deposit and all collection costs and attorney’s fees.
  • If you do fully comply with this Agreement, then the Security Deposit will be refunded to you by check within 7-10 business days of your departure minus: (a) the costs of any unpaid extended stay or late departure fees; (b) the costs of damages or repairs, as reported from the departure inspection; (c) costs of additional cleaning due unusual wear and tear; and (d) loss/replacement costs for any items removed from the Property.
  • If the Security Deposit is not sufficient to pay all amounts owed under this Agreement, then your credit card will be billed for the remaining amount due, per your authorization below, and if necessary, collection proceedings will be initiated, and you will be responsible for all collection costs and attorney’s fees.
  • Retention of your Security Deposit will not constitute a waiver of any of the Manager’s rights and remedies under this Agreement, or in law or equity.

Standard Conditions of Rental

  1. The Property (which includes the home, condo or villa and its surrounding area) may not be occupied by more than the maximum number of people designated for the Property.  The Property is considered private property.  Any unauthorized occupants will be considered trespassers and will be subject to legal action.  Failure to comply with this provision will result in immediate eviction without refund and your Security Deposit will be forfeited.  Manager reserves the right, at any time, without notice, to require wrist banding in order to ensure that only authorized individuals are in and around the Property.
  2. You may not check-in before or check-out after the designated times unless you receive prior written permission from us.
  3. Manager makes no representations or warranties, express or implied, as to the condition of the Property.
  4. Excessive rowdiness, loud, obnoxious and offensive behavior of any kind, at any time, and/or loud noises of any kind after 11:00 P.M. is unacceptable and not permitted and will result in immediate eviction without refund and your Security Deposit will be forfeited.
  5. Manager reserves the right, in Manager’s sole discretion, to impose additional rules, regulations and restrictions at any time, without notice, including but not limited to eviction of authorized and unauthorized individuals.  When Manager instructs the local police to evict an individual, such decision is final and absolute without any recourse.
  6. Failure to fully comply with this Agreement will result in forfeiture of the Security, additional charges in excess of the Security Deposit (if applicable, as noted above), immediate termination of this Agreement, eviction and any other applicable legal action.  Please be aware that the taxi drivers, full-time homeowners and security personnel will report any violations of this Agreement to the Manager.
  7. Due to allergies and other health concerns, smoking is not permitted inside the Property. Do not litter the Property or the surrounding area with smoking materials, cans, bottles or any other debris.  If you violate this provision your Security Deposit will be forfeited.
  8. Parking is only permitted in the driveway (when applicable) and the designated guest parking areas.  Do not park on the grass.  No more than 2 vehicles per unit allowed for Island Club. Only one vehicle per unit allowed for Put in Bay Condos
  9. No dogs, cats, pets or animals of any kind are allowed on or in the Property.
  10. Absolutely no fish cleaning is permitted on or in the Property.
  11. All prices, services and amenities are subject to change without notice. Due to resale, owner conflict, emergency, or maintenance issues, PMJ Properties reserves the right to move the guests to a comparable property. Every effort will be made to ensure that guests are booked in the property of their choice. Manager reserves the right to cancel this Agreement for any reason, at any time, in which case you will receive a full refund of all amounts paid.
  12. You assume all risks of and agree to be fully responsible for all damage, theft, loss, destruction or injury to any person or property on or in the Property and agree to indemnify the Owner and Manager for the same, unless directly caused by the gross negligence and willful misconduct of the Owner and/or Manager.
  13. You agree to use and occupy the Property and all fixtures, accessories, equipment and appliances therein, and the surrounding area, in a clean, sanitary, orderly, careful, proper and safe manner during the rental period and to return the same at the end of the rental period in the same condition, less normal wear and tear.  You also agree to notify Manager of any dangerous conditions or need for repairs on the Property and to guard against harm, loss, injury, damage or risk to yourself and others until the Manager has the opportunity to inspect and rectify, if necessary, the condition or need.
  14. You agree not to use the Property for any unlawful purpose or in any way that may cause any hazard, damage, loss or injury to any person or property that may disturb others, that may increase the insurance premiums for the Property, or that may be a violation of any codes, laws or regulations.
  15. All personal effects and property must be removed at the time of departure. Any personal effects remaining on or in the Property will be deemed abandoned and will be used or disposed of, in the Manager’s discretion, at your expense, without any liability of any kind to you or any other person/entity.
  16. Manager reserves the right, in Manager’s sole discretion, to impose additional rules, regulations and restrictions at any time, without notice, including but not limited to eviction of authorized and unauthorized individuals.  When Manager instructs the local police to evict an individual, such decision is final and absolute without any recourse.
  17. Failure to fully comply with this Agreement will result in forfeiture of the Security Deposit,  additional charges in excess of the Security Deposit (if applicable, as noted above),  immediate termination of this Agreement, eviction and any other applicable legal action.  Please be aware that the taxi drivers, full-time homeowners and security personnel will report any violations of this Agreement to the Manager.
  18. The waiver of any term of this Agreement at any time will not be deemed a waiver on any other occasion nor of any other term.  The term “you” includes you and all occupants, guests and invitees on or in the Property.  The term Manager includes the PMJ Properties, Inc. d/b/a Island Club Rentals, the Owner(s) and their respective agents and representatives. This Agreement is binding on you, the Owner, Manager and the respective heirs, executors, administrators, personal representatives, successors and assigns of each.  This Agreement is governed by Ohio law without regard to principles of conflicts of law. Any dispute or action related to this Agreement will be venued in Ottawa County, Ohio and you hereby consent and submit to the exclusive jurisdiction of the federal and state courts in said county.

HAVING READ AND UNDERSTOOD THE FOREGOING, I HEREBY AGREE, FOR MYSELF AND FOR ALL OCCUPANTS, GUESTS AND INVITEES ON OR IN THE PROPERTY, TO ALL OF THE TERMS, CONDITIONS AND OBLIGATIONS OF THIS AGREEMENT AND AGREE TO FULLY COMPLY WITH THE SAME.  I UNDERSTAND AND AGREE THAT IF THE AMOUNTS OWED ARE NOT PAID FOR ANY REASON, COLLECTION PROCEEDINGS WILL BE INITIATED AND I WILL BE RESPONSIBLE FOR ALL COSTS AND ATTORNEYS’ FEES IN CONNECTION WITH THE SAME.  A SIGNED FACSIMILE COPY OF THIS AGREEMENT AND AUTHORIZATION IS AS EFFECTIVE AS THE ORIGINAL.

MY SIGNATURE BELOW ALSO SERVES AS MY AUTHORIZATION FOR Manager TO CHARGE MY SPECIFIED CREDIT CARD FOR THE AMOUNTS OWED UNDER THIS AGREEMENT AND I WILL NOT DISPUTE THE SAME.

PLEASE NOTE: ALL CREDIT CARD TRANSACTIONS WILL BE SUBJECT TO A 3% BOOKING FEE.

PLEASE AUTOMATICALLY CHARGE MY CREDIT CARD ABOVE FOR THE FINAL RENTAL AMOUNT 45 DAYS PRIOR TO MY STAY.

PLEASE, REMIT CHECK OR MONEY ORDER PAYABLE TO ISLAND CLUB RENTALS AND MAIL TO OFFICE ADDRESS LISTED ABOVE OR CALL US AND WE WILL PROCESS YOUR CHECK OVER THE PHONE.

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