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Policies

Island Club and Put-in-Bay Condos Vacation Rental Information

 

RENTAL AGREEMENT

 

IN CONSIDERATION of PMJ Properties, Inc. d/b/a Island Club Rentals (“Manager” - which term includes the Owner of the Property and their respective agents, employees, contractors, representatives, shareholders, officers, directors, members, managers, affiliates, insurers, subsidiaries, successors, assigns and any person/entity claiming through them) renting the above-stated Property (which term includes the home/condo, all furnishings, equipment and supplies therein and the surrounding land and common areas), you agree to the following terms and conditions on behalf of yourself and all occupants, guests and invitees on or in the Property and all respective heirs, executors, administrators and any person/entity claiming through them:

 

 

 

PAYMENT INFORMATION     ***Initial Here _________

 

 

 

  • Your Security Deposit and Rent Charges can be made by credit card, check or money orders. THERE IS A 3% BOOKING FEE FOR ALL CREDIT CARD TRANSACTIONS.

  • Any check returned for "insufficient funds" or "stopped payment" will not be resubmitted and will incur a fee of $35.00.  We will contact you and require that payment be received within 24 hours by credit card.  

  • Your Security Deposit must be paid with this signed Agreement to confirm your reservation and will be used to secure your performance of all terms, conditions and obligations under this Agreement (explained below).

  • Your Rent Charge plus taxes and fees (13% for sales, county and occupancy/resort) must be paid 45 days in advance of your stay.  

  • Once you have paid the Rent Charge in full, another email will be sent which will include the entry code for the Property, the check in and out instructions, the bed sizes, a map of the Island Club and instructions on how to get to the Property. 

 

 

 

CANCELLATION POLICY     ***Initial here _______

 

 

 

  • All cancellations must be in writing and sent to 6574 Scenic Park Oval, Middleburg Heights, Ohio 44130 or reserve@putinbayreservations.com

  • If you cancel at least 90 days before your arrival date = all amounts paid will be refunded except $50.00.

  • If you cancel between 90 and 45 days before your arrival date = all amounts paid will be refunded except $100.00.

  • If you cancel less than 45 days before your arrival date = all amounts paid will be forfeited unless the home is re-booked, in which case you will be refunded the difference in the rental charges less the security deposit.

  • Manager reserves the right to cancel this Agreement for any reason, at any time, in which case you will receive a full refund of all amounts paid.

 

COVID-19 Cancellation Policy ***Initial here _______

 

Our travel insurance partner, Generali Global Assistance, now offers insurance coverage for COVID-19. Generali is providing coverage if a traveler, family member or traveling companion contracts COVID-19. The sickness would need to occur during the coverage period, and an in-person diagnosis and signed physician’s statement are required for travelers to receive coverage. If you elect to forego travel insurance, you do so understand that at present, Island Club Rentals are operating under our standard cancellation policy and will not be making any exceptions for a coronavirus diagnosis. 

 

For more information on the travel insurance we offer through Generali, visit www.vacationrentalinsurance.com/330CERT or call our office at 216-898-9951.

 

 

 

I have read the provided travel insurance information, am aware that COVID-19 trip protection is available through Generali Global Assistance and am also aware that Island Club Rentals’ standard cancellation policy is in effect on this reservation, with no exceptions able to be made due to a coronavirus diagnosis in my party. Initialing here acknowledges that travel insurance is offered, and you must purchase it independently through the travel insurance company, Generali, using the link provided, before the final payment is made.   ***Initial Here _____

 

 

 

REFUNDS    ***Initial here _______

 

 

 

Your signed Agreement binds you to the Property and the specific period of time that you reserved. There are no refunds for: (a) bad weather; (b) missing the ferry or the ferry not running; (c) you are disappointed with the Property; (d) something associated with the Property not working to your satisfaction; and (e) mechanical failure of nonessential items such as TVs, Internet, and grills. Please call the Manager at 216-898-9951 when a problem occurs during your stay and the Manager will make every reasonable effort to correct the problem in a timely manner.

 

 

 

TRAVEL AND TRAVEL PROTECTION PLAN    ***Initial here ________

 

 

 

It is your responsibility to make any and all travel arrangements to Put-in-Bay (South Bass Island) via www.millerferry.com and www.jet-express.com.  You can also purchase travel insurance in the event of unexpected, unforeseeable circumstances that affect your travel plans (trip cancellation, delay and interruption, medical expenses, etc.) through CSA’s Vacation Rental Insurance Plan at  www.vacationrentalinsurance.com/330CERT

 

 

 

WHAT TO BRING     ***Initial here ________

 

 

 

  • LINENS (sheets, pillowcases and towels) are NOT PROVIDED for most of our rentals. Pillows and blankets are already in the property.

  • These are only provided at the Waterfront Condos. If you are staying in the Island Club or a Poolview Condo, you will need to bring your own sheets, pillowcases and towels. If you prefer not to bring your own, we are able to add linens to your reservation for a $100 fee.

  • If you booked your reservation through AIRBNB, you may have already noticed a $100 linen fee included in your cleaning fee upon booking. You have already paid this through Airbnb and linens will be provided to you.

  • If you booked through a different website (VRBO, Expedia, Booking.com, islandclub.com, etc.), you have not paid this fee and will need to either bring linens or let us know to add them to your reservation for additional $100.

  • All properties are supplied with four rolls of paper towels, toilet paper, garbage bags, dish detergent and all-purpose cleaner.

  • Toiletries and personal items are not supplied – bring your own hand and bath soap, shampoo and conditioner, shaving cream, hair dryer, clothes iron, hangers, tissues, etc.

 

 

 

CHECKING IN AND OUT    ***Initial here ________

 

 

 

  • Check-in time is at 4:00 p.m. Your entry code and directions to the Property will be emailed to you after your final Rent Charges are paid in full.

  • We cannot release any information to anyone other than you.  

  • Manager makes no representations or warranties, expressed or implied, as to the condition of the Property. Therefore, upon check-in, you agree to inspect the Property and to accept the same in its present “AS IS, WHERE IS” condition, unless you notify the Manager at 216-898-9951 of any defects within one (1) hour of check-in.

  • Check-out is at 11:00 a.m.

  • NO EARLY CHECK-IN or LATE CHECK-OUT IS ALLOWED – your security deposit will be forfeited if you do so.

 

 

 

PROPERTY RULES AND REGULATIONS ***Initial here ________

 

 

 

_______ NO OVERCROWDING! YOU MUST COMPLY WITH THE MAXIMUM OCCUPANCY

 

Initial LISTED FOR THE PROPERTY. Any extra unauthorized overnight guests will be considered a trespasser and will result in immediate removal/eviction of the trespasser and all occupants, with no refund and forfeiture of the Security Deposit. Manager reserves the right, at any time, without prior notice, to require wrist banding to ensure only authorized occupants.

 

 

 

_______ QUIET HOURS ARE 11 P.M. until 10 A.M. Loud noises of any kind during quiet hours

 

Initial and/or excessive rowdiness, loud, obnoxious or offensive behavior of any kind at any time is

 

unacceptable, is not permitted and will result in forfeiture of your Security Deposit and immediate removal/eviction of all occupants with no refund.

 

 

 

_______ The following are NOT ALLOWED ON, IN OR NEAR THE PROPERTY AT ANY TIME and Initial failure to comply will result in forfeiture of the entire Security Deposit and, in the Manager’s sole

 

discretion, removal/eviction of all occupants with no refund:

 

 

 

  • LOUD MUSIC and OUTDOOR SOUND SYSTEMS that can be heard beyond your porch and the adjacent neighbor;

  • SMOKING OF ANY KIND including, but not limited to cigarettes, cigars, pipes, electronic cigarettes, bongs and any other smoking/burning devices and materials;

  • Possession or use of FIREWORKS of any kind;

  • DOGS, CATS, PETS OR ANIMALS of any kind; and

  • FISH CLEANING of any kind. Exception: during the month of April, a fish cleaning station is available between Island Club houses #3 and #102. This is the only time and location to clean fish and dispose of fish waste.

 

_______ NO LITTER, TRASH, CANS, BOTTLES, SMOKING MATERIALS OR OTHER DEBRIS OF Initial ANY KIND IS PERMITTED AROUND THE PROPERTY. $25 will be deducted from the Security

 

Deposit the 1st time Manager has to pick up any litter and if it occurs again, the entire Security Deposit will be forfeited and, in the Manager’s sole discretion, removal/eviction of all occupants with no refund.

 

 

 

_______ Failure to comply with the following rules will result in a warning for the 1st offense, $25 deduction Initial from the Security Deposit for the 2nd offense and forfeiture of the entire Security Deposit for the 3rd

 

offense and, in the Manager’s sole discretion, removal/eviction of all occupants with no refund:

 

 

 

  • NO GAMES OF ANY SORT CAN BE PLAYED ON (OR BLOCK) THE STREETS AND ROADWAYS per Island and emergency ordinances;

  • NO INDOOR BEDDING, COMFORTERS OR FURNITURE ARE PERMITTED OUTSIDE and porch/patio furniture may not be used elsewhere; and

  • NO PARKING (VEHICLES, BOATS, GOLF CARTS) IS ALLOWED ON THE GRASS OR IN THE STREET. Only 2 vehicles are permitted per Property and must be parked in the driveway (only 1 vehicle in Put-in-Bay Condos). All other vehicles must park in designated guest parking areas.

 

_______ All Pool Rules (posted at each gate) must be followed at all times. Do not remove any pool items Initial from the pool area and do not bring any items from the Property to the pool (cups, utensils, furniture,

 

etc.). Absolutely NO GLASS of any sort is permitted inside the pool area. Failure to comply with this provision will result in denial of pool privileges and, in Manager’s sole discretion, removal/eviction of all occupants with no refund and forfeiture of the Security Deposit. BRING YOUR OWN POOL TOWELS.

 

 

 

MANAGER RESERVES THE RIGHT TO IMPOSE ADDITIONAL RULES AND REGULATIONS AT ANY TIME, WITHOUT PRIOR NOTICE AND TO ENFORCE ALL RULES AND REGULATIONS AS MANAGER DEEMS APPROPRIATE, IN MANAGER’S SOLE DISCRETION INCLUDING, BUT NOT LIMITED TO REMOVAL/EVICTION OF AUTHORIZED AND UNAUTHORIZED INDIVIDUALS.

 

 

 

WHEN MANAGER INSTRUCTS THE LOCAL POLICE TO REMOVE ANY OR ALL INDIVIDUALS FROM ANY PROPERTY, FOR ANY REASON, AT ANY TIME, SUCH DECISION IS FINAL AND ABSOLUTE WITHOUT ANY RECOURSE.  

 

 

 

PLEASE BE AWARE THAT THE TAXI DRIVERS, FULL-TIME HOMEOWNERS AND SECURITY PERSONNEL WILL REPORT ANY VIOLATIONS OF THIS AGREEMENT TO MANAGER.

 

 

 

 

 

SECURITY DEPOSIT.    *** Initial Here ___________

 

 

 

  • If you do not fully comply with this Agreement, then your Security Deposit will be forfeited, and you will also be responsible for any damages or expenses in excess of the Security Deposit and all collection costs and attorney’s fees.

  • If you fully comply with this Agreement, then your Security Deposit will be refunded by check within 7-10 business days after check-out minus: (a) costs of any unpaid fees or other charges due under this Agreement; (b) costs of damages or repairs to the Property as reported from the check-out inspection; (c) costs of additional cleaning due to unusual wear and tear; and (d) loss/replacement costs for any items removed from the Property.

  • If the Security Deposit is not sufficient to pay all amounts owed under this Agreement, then your credit card will be billed for the additional amount owed, per your authorization below, and if necessary, collection proceedings will be initiated and you will be responsible for all collection costs and attorney’s fees.

  • Retention of your Security Deposit will not constitute a waiver of any of the Manager’s rights and remedies under this Agreement, or in law or equity.

 

ADDITIONAL TERMS AND CONDITIONS ***Initial here ________

 

 

 

  1. You (which for purposes of this Agreement includes all occupants, guests and invitees on or in the Property and their respective heirs, executors, administrators and any person/entity claiming through them) assume all risks of and agree to be fully responsible for any and all damage, theft, loss, destruction or injury to any property or person (including death) on, in and outside the Property and agree to indemnify the Manager for the same.

  2. You agree to occupy and use the Property and all fixtures, accessories, equipment and appliances therein in a clean, sanitary, orderly, careful, proper and safe manner, not to remove them from the Property at any time, for any reason, and to return them at the end of the rental period in the same condition as when you arrived, less normal wear and tear.

  3. You agree to notify Manager of any dangerous conditions or need for repairs on the Property and to guard against harm, loss, injury, damage or risk to anyone until Manager has the opportunity to inspect and rectify the situation.

  4. You agree not to use the Property for any unlawful purpose or in any way that may (a) cause any hazard, damage, loss or injury to any person or property; (b) disturb others; (c) increase the insurance premiums for the Property; (d) be a violation of this Agreement and/or any codes, ordinances, laws, rules or regulations.

  5. You agree to remove all personal effects upon checking out of the Property. Any personal effects remaining on or in the Property will be deemed abandoned and will be used or disposed of, in the Manager’s discretion, at your expense, without any liability of any kind to you.

  6. Manager reserves the right, at any time, for any reason, without prior notice, to: (a) change prices, services and amenities without refund or price adjustment; (b) assign you to a comparable property without refund or price adjustment; and (c) cancel this Agreement, in which case you will receive a full refund of all amounts paid.

  7. Notwithstanding anything herein to the contrary, your failure to fully comply with this Agreement may result in immediate termination of this Agreement, removal/eviction, forfeiture of the Security Deposit and any other available legal remedies, at law or in equity, as Manager elects, in Manager’s sole discretion, and as permitted under applicable law.

  8. Manager’s waiver of any term of this Agreement at any time will not be deemed a waiver on any other occasion nor of any other term. No modification of this Agreement will be binding unless in writing, signed by you and Manager. The provisions of this Agreement are severable, and if any one or more provision is invalid, illegal or judicially unenforceable, in whole or in part, that provision will be removed from the Agreement (or reformed as permitted) and the remaining provisions will continue in full force and effect. This Agreement and the obligations and rights herein may not be assigned and is binding on you and your heirs, executors, administrators, and personal representatives.  This Agreement is governed by Ohio law without regard to conflict of law principals. You agree that exclusive venue for any dispute or action arising under this Agreement lies with the federal and state courts for Ottawa County, Ohio, and you further agree to submit to the personal jurisdiction of said courts. A signed facsimile or electronic copy of this Agreement and Authorization is deemed as an original with the same force and effect.

 


 


 

MY SIGNATURE BELOW CONFIRMS THAT (a) I HAVE CAREFULLY READ AND FULLY UNDERSTAND THIS AGREEMENT AND ACCEPT AND AGREE TO ALL OF ITS TERMS, CONDITIONS, RULES, REGULATIONS, RESTRICTIONS AND OBLIGATIONS, (b) I AM VOLUNTARILY AND KNOWINGLY ENTERING INTO THIS AGREEMENT WITH THE FULL UNDERSTANDING OF ITS CONSEQUENCES, AND (c) I AM AUTHORIZATING MANAGER TO CHARGE MY CREDIT CARD FOR ALL AMOUNTS OWED UNDER THIS AGREEMENT AND I WILL NOT DISPUTE THE SAME.

 

****THERE IS A 3% BOOKING FEE FOR ALL CREDIT CARD TRANSACTIONS.

 

 

 

SIGN HERE _______________________________________________ Date:___________________

 

** LAST 4 DIGITS OF CREDIT CARD ________________________

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